Registration 2024/2025 Membership for Athletes (K-W Water Polo)

Registration 2024/2025 Membership for Athletes

KW Water Polo Club
2024 - 2025 MEMBERSHIP APPLICATION

Membership Information

This section allows us to identify new members and the club member who recruited them to the club.

Membership Status^*

Returning MemberNew Member

Required

New Members - If someone recruited you, tell us who we should thank.

Athlete's Basic Information

Athlete's First Name^*

Required

Athlete's Last Name^*

Required

Athlete's Gender Identity^*

Required

Athlete's Date of Birth^*

Required

Primary Email Contact^*

Required

Email address monitored most frequently for this Athlete - Example: [email protected]. A copy of your membership application will be sent to this address.

Athlete's Contact Information

Athlete's Street Address^*

Required

Athlete's City^*

Required

Athlete's Postal Code^*

Required

Athlete's Home Phone^*

Required

Example: ###-###-####

Athlete's Cell Phone

Example: ###-###-####

Athlete's Email Address

Athlete's email address will be added to the mailing list.

Medical Acknowledgement

I/WE verify that the medical information provided on the application is correct and agree that it is our responsibility to advise the club of any changes in the medical information as soon as possible. We understand that this information may be shared with club officials and volunteers who may from time to time be in a position of responsibility for our athlete. In the event of a medical emergency, and that no one can be contacted, Club management may arrange to take my child to the hospital or a physician if deemed necessary. I authorize the physician and nursing staff to undertake examination, investigation and necessary treatment of my child.^*

Parent/Guardian Contact Information

First Parent/Guardian Full Name^*

Required

First Parent/Guardian Relationship To Athlete^*

Required

First Parent/Guardian Phone Number^*

Required

Example: ###-###-####

First Parent/Guardian Email Address^*

Required

Example: [email protected]

Second Parent/Guardian Full Name

Second Parent/Guardian Relationship To Athlete

Second Parent/Guardian Phone Number

Example: ###-###-####

Second Parent/Guardian Email Address

Example: [email protected]

Third Parent/Guardian Full Name

Third Parent/Guardian Relationship To Athlete

Third Parent/Guardian Phone Number

Example: ###-###-####

Third Parent/Guardian Email Address

Example: [email protected]

Fourth Parent/Guardian Full Name

Fourth Parent/Guardian Relationship To Athlete

Fourth Parent/Guardian Phone Number

Example: ###-###-####

Fourth Parent/Guardian Email Address

Example: [email protected]

Emergency Contact Information

Name of Emergency Contact If Parent/Guardian Not Available^*

Required

Relationship of Emergency Contact to Athlete^*

Required

Phone Number of Emergency Contact^*

Required

Example: ###-###-####

Second Phone Number for Emergency Backup

Example: ###-###-####

Fees and payment options have been updated for the 2024-2025 season. Registration links will be updated the first week in September when registraion opens for 2024-2025.

For questions about registration, please contact our Registrar by emailing [email protected].

Fees for Our Programs

note: we are still finalizing some of the Water Polo Canada (WPC) and Ontario Water Polo (OWP) fees. This page will be updated shortly with the additional information

Team	KW Water Polo 2024 - 2025 Membership Fee	Tournament Account Seeding	Fees Paid to KW Water Polo (see payment options below)	Fees paid to WPC / OWP(paid direct via RAMP) *
10U Co-ed	$350 Fall Session $350 Winter Session	not applicable.	$350 Fall session $350 Winter session *	$26.79
12U Co-ed	$800	$300	$1,100	$64.72
14U	$1.500	$1,000	$2,500	$64.72
16U	$1,975	NCL fees to be confirmed by Water Polo Canada	$ to be confirmed	$162.00
18U	$1,975	NCL fees paid to be confirmed & paid to South Central Stingrays	$ to be confirmed	$162.00

* Water Polo Canada (WPC) and Ontario Water Polo (OWP) fees are are yearly, one-time fees required by the governing bodies for Water Polo
**Jr Kraken 10U fees: $350/session with 2 Sessions: Fall sessionruns Sept-Dec and Winter sessionruns Jan-Apr
***1) Any player registering with Kraken at an age group where we don't have a team, and aren't directly involved with another team, would register at 25% discount from the stated membership fees.
***2) Any player that coaches (not a volunteer and where there is availability and skill match) at least once a week would register at a 25% discount from the stated membership fees.

Yearly club fees include both membership and the seeding of your tournament account for all forms of competition including tournaments, league days and National Competitive League (NCL) fees. Note that personal cost of travel, accommodation, food and incidentals are not included in any fees collected.

Under normal circumstances, it is important to note that the fees for competition are an estimate only. Actual competition fees will vary with some families receiving a refund and others being required to pay additional costs depending on the number of competitions their athlete participates in. This includes playing up for an older team.

Please familiarize yourself with the Tournament account page for additional information on how tournament fees are managed.

If you require financial assistance please see our Fee Assistance program on our website: https://kwwaterpolo.com/Pages/2274/Fee_Assistance_Programs/

Payment Methods:

This can be a bit confusing as there are two payment methods required. The Water Polo Canada (WPC) and Ontario Water Polo (OWP) fees are paid via credit card through the RAMP registration system. These are yearly, one-time fees required by the governing bodies for Water Polo. As per previous years, there are two payment options for club fees; we do not accept credit cards for club fee payment:

Payment by cheque. if you are paying by cheque, please make the cheque out to KW Water Polo Club. Cheques can be provided to the Team Manager or a Board member / Registrar.
Payment via e-Transfer. If you are paying via eTransfer, please send payment to [email protected]. Please include the name of the player and the age group they are registering with in the payment details.

Payment Schedule:

WPC / OWP fee payment are due at the beginning of the season and are a one-time yearly payment. There are no refunds for partial year memberships.

For club fees, as per previous years there are two pre-defined payment schedules. If you are interested in a different payment schedule we are happy to work with you to define a mutually agreeable plan. Please reach out to [email protected] and let us know how we can help accommodate!

Payment in full (at time of registration)
Two equal payments on 15th of October and 15th of January.
- If paying by cheque, a void cheque, for automatic withdrawal from your account, must be provided to the Treasurer. Send an email to [email protected] for information on where to send your cheque. Please indicate player name & age group on the cheque.
- You also have the option to E-transfer to [email protected] on the 15th of October and January. Please include the name of the player and the age group in the payment details

As we are a volunteer run organization, throughout the season members must fulfill their Volunteer & Bingo commitments as outlined on the Volunteering Page.

Registration - Deadline is Midnight, September 30, 2024

Registrations may be accepted after October 1st, but for liability reasons, members of the 2024-2025 season and new members cannot attend sessions until your registration has been completed and accepted.

Athletes, Coaches and Referees are all required to register.

Once you have registered, head on over to our Kraken Apparel Pop Up Store [link to be provided]. You can order the free t-shirt, included in your registration fee for your athlete, as well as order other nifty Kraken swag.

To register, follow these steps:

1. Athletes and Coaches register online with KW Water Polo

Athlete: https://kwwaterpolo.com/Forms/4012/
Coach or Referee: https://kwwaterpolo.com/Forms/4161/

2. Athletes, Coaches and Referees must complete the registration by following the link to:

http://KWKraken.rampregistrations.com

Login to your RAMP account and select the correct registration option for your primary role - Participant for athletes and Coach/staff for coaches. Continue through the steps. If you have any questions email [email protected] .

3. Provide a $250 post dated cheque for each athlete for bingo commitment, and complete any other payments required. Due to the significant time already invested by these volunteers, Board members, Parent Coaches, Team Managers and Bingo Managers are not required to volunteer for Bingo sessions.

4. Keep your eyes peeled for an update on our Kraken store availability! As part of registration, you will get a code to order a Tshirt for your player at no cost, and there will be other Kraken merchandise for purchase.

5. While we wait for the Kraken store…we do have the Kap7 suit & towel order site setup: https://kwpcsep2024.itemorder.com/ . Reminder these suits are priced in US Dollars and will take 6 weeks from when the store closes for delivery - these typically arrive mid November - early December. Sizing for the men’s briefs is available on the website. There is no sizing chart for the women’s suits but if you are interested in a women’s suit, please reach out to [email protected] as I have a sizing kit that you can borrow to try on.

I agree to to pay my annual membership fee in full. I further acknowledge that I am responsible for the fees associated with ALL tournaments my player attends.^*

Bingo Commitment

It is mandatory for each family to help at ONE bingo session throughout the season for each athlete registered plus fulfillment of the new member volunteer points program.

Post dated cheque should be May 15 2025 for $250 per athlete.

This year, signup will occur after registration once dates are known. Due to the significant time already invested by these volunteers: Board members, parent coaches, team managers and Bingo captain(s) are not required to volunteer for Bingo sessions.

Post-dated cheque(s), dated May 15, 2025, must be provided during the official registration period in the fall, in the amount of $250 for each athlete, as security for completing the Bingo sessions. It will not be cashed unless you do not complete your Bingo commitment by the last session in September 2025.

I agree to meet my Bingo commitment and will provide the required post-dated cheque(s)^*

Payment Information

I intend to pay my membership and tournament fees by^*

Payment in full by cheque
Installment payments on the 15th of October and December
E-transfer on 15th of October and December

Required

You have the option of attaching a photograph of a VOID cheque here, if paying by pre-authorized payment.

Allowed extensions: .jpeg, .jpg, .png, gif, .pdf.
Maximum # Files: 1. Maximum File Size: 4MB.

Notice of Warning

There is a potential risk for injury involved in training and participating in the sport of water polo. Ontario Water Polo Association (OWP), and its member clubs, have tried to create a safe and controlled environment for participation. OWP has established rules for participation and conduct, on and about the playing area, that must be followed. Some hazards which may lead to catastrophic situations are: slips on the pool deck or surrounding area, chlorine leaks, ball injuries and personal body contact injuries, etc. In part consideration of the KW Water Polo Club permitting me/my child to take part in the practices and other activities of the Club, I hereby release the Club and its employees, agents and volunteers from any and all damages sustained in consequence of loss, injury or damage to any person or property and from any or all actions, causes of action, claims and demands of any nature arising directly or indirectly from my/my child’s participation in water polo. By signing this document I agree to and will abide to all OWP policies. If I am a parent/guardian of a minor, I provide consent for my minor child to participate with OWP.

I have read and understand the Notice of Warning^*

Acknowledgement of Policies and Guidelines

You should be aware and be prepared to follow the policies and guidelines outlined below. Review the policies and guidelines below and provide your acknowledgment.

Waterpolo Canada Code of Conduct

OWP PIPEDA Policy

KW Water Polo Club Policy

OWP Standards of Behaviour

KW Water Polo Club Code of Conduct

OWPA Referee Policy (for referees only)

CACE Code of Conduct and Ethics Code (for coaches only)

City of Waterloo Respectful Behaviour Policy

Conflict Resolution Policy

Concussion Policy

Code of Conduct, Standards of Behaviour and Conflict Resolution

We (parent and athlete) have reviewed , understand and will abide by the terms and conditions in the Water Polo Canada Code of Conduct, the OWP Standards of Behaviour, The City of Waterloo Respectful Behaviour Policy and the KW Water Polo Code of Conduct (including the Parent Code of Conduct and Change Room Policy) as found on the KW Water Polo web site. We will abide by the Conflict Resolution Policy and Procedures ^*

Personal Information Protection and Electronics Documents Act (“PIPEDA”)

I am aware of the OWP PIPEDA policy and give permission to KW Water Polo Club to enter required personal information on the KW Water Polo Club and Ontario Water Polo Association database for the purposes outlined in the KW Water Polo Club Policy, which I have read. ^*

Medical Situations and Concussion Protocol

I/WE have reviewed the Concussion Policy. In the event of a medical emergency, I authorize the Club, its employees, agents and volunteers to provide ANY medical first aid, which they deem reasonably necessary for me/my child in the event of my or his/her injury during the activities of the Club. I agree to reimburse the Club for all expenses, incurred thereby.^*

Photographic Waiver

Throughout the year player photos and videos may be used in several ways: to highlight players in social media, newsletters, websites, bulletin board and/or year-end slide show, or to provide local press with photos for feature articles and promotional materials for the club. I/WE give permission to the KW Water Polo Club and its Board of Directors to have our player (named above) photographed and videotaped and such photographs and videos to be used as above. ^*

Consent to Electronic Communication

We (parent and athlete) are consenting to receive electronic communications related to the Club from KW Water Polo Club and its employees, agents and volunteers using the e-mail address that I have provided above or I will provide to the team manager to be added to the team email lists. We may withdraw our consent at any time by contacting [email protected]. ^*

I/WE acknowledge that I/WE have read and understand and agree to this waiver and release of liability and authorization in favour of the KW Water Polo Club, its employees, agents and volunteers. ^*

By submitting this document I/WE agree to and will abide by all KW Water Polo Club Policies. ^*

Registration 2024/2025 Membership for Athletes (K-W Water Polo)

Membership Information

Athlete's Basic Information

Athlete's Contact Information

Athlete's Medical Information

Parent/Guardian Contact Information

Emergency Contact Information

Payment Information

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